Resources for Businesses

Payroll, Benefits & HR

Background Checks

Federal, state, and local laws restrict the types of information that can be obtained via background checks and how the data received can be used. 

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Equal Employment Opportunity

The Equal Employment Opportunity Commission enforces federal laws pertaining to equal pay, discrimination, and civil rights. 

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State Discrimination Laws

Most states have laws protecting employees against workplace discrimination, including on the basis of race, national origin, age, religion, and disability.  

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State Equal Pay Rules

Many states have established equal pay laws to address pay discrimination in the workplace. Certain employers may be exempt from these laws.

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Immigration

Per the U.S. Citizenship and Immigration Services, employers must complete Form I-9 for each new hire to help verify the employee’s employment eligibility.

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Drug Testing Laws

A number of states impose limits on workplace drug-testing, including random testing and how test results should be used.

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W-4 Form

Employers are supposed to give new hires, and existing employees who want to update their federal income tax withholding, a W-4 form to fill out.

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Federal Employment Taxes

IRS Publication 15 contains the federal withholding rules that apply to your employees plus your own federal employment tax obligations.

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State Withholding Forms

If applicable, employers should have new hires (and employees who want to update their state withholding) complete a state withholding form.

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Federal Labor Laws

The U.S. Department of Labor’s major laws relate to wages and hours, workplace health and safety, wage garnishments, workplace posters, and more.

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State Labor Laws

Employers should check with the state department of labor for state labor rules, including those relevant to minimum wage, overtime, rest breaks, and child labor. 

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State New Hire Reporting

Employers must report new hires to the respective state agency shortly after hiring them. The reports are essential to child support collection.

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Benefit Plan Reporting

The Employee Benefits Security Administration (EBSA) has specific rules for reporting and disclosing health and welfare plans.

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State Tax Agencies

The state tax agency administers state employment tax rules. It can also point employers in the right direction with regards to applicable local employment tax. 

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State Unemployment Tax

Most employers must report and pay unemployment tax to the state workforce agency. A few states also require unemployment tax withholding.

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OSHA Regulations

Employers must adhere to applicable health and safety standards, such as providing a safe workplace and performing injury/illness reporting. 

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State Workers' Compensation Laws

Whether employers must carry workers’ compensation depends on various factors, including the employer’s state, industry, and size.

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State Laws on Employee Leave

Some states have their own leave laws, such as paid sick leave, paid family leave, military leave, jury duty leave, domestic violence leave, and voting leave.   

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