Resources for Businesses

HR, Payroll & Benefits

Background Checks

Federal, state and local laws restrict the types of information that can be obtained via background checks and how the data received can be used. 

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Equal Employment Opportunity

The Equal Employment Opportunity Commission enforces federal laws pertaining to equal pay, discrimination, and civil rights. 

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State Discrimination Laws

Most states have laws protecting employees against workplace discrimination, including on the basis of race, national origin, age, religion, and disability.  

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State Equal Pay Rules

Many states have established equal pay laws to address pay discrimination in the workplace. Certain employers may be exempt from these laws.

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Immigration

Per the U.S. Citizenship and Immigration Services, employers must complete Form I-9 for each new hire to help verify the employee’s employment eligibility.

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Drug Testing Laws

A number of states impose limits on workplace drug-testing, including random testing and how test results should be used.

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W-4 Form

Employers are supposed to give new hires, and existing employees who want to update their federal income tax withholding, a W-4 form to fill out.

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IRS Withholding Tables

IRS Publication 15 contains the federal withholding rules that apply to your employees plus your own federal employment tax obligations.

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State Withholding Forms

If applicable, employers should have new hires (and employees who want to update their state/local withholding) complete a state/local withholding form.

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Federal (DOL) Labor Laws

The U.S. Department of Labor’s major laws relate to wages and hours, workplace health and safety, wage garnishments, workplace posters, and more.

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State Labor Laws

Employers should check with the state department of labor for state labor laws, including those relating to minimum wage, overtime, rest breaks, and child labor. 

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State New Hire Reporting

Employers must report new hires to the respective state agency shortly after hiring them. The reports are essential to child support collection.

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Benefit Plan Reporting

The Employee Benefits Security Administration (EBSA) has specific rules for reporting and disclosing health and welfare plans.

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State Tax Agencies

The state tax agency administers state employment tax rules. It can also point employers in the right direction with regards to applicable local employment tax. 

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State Unemployment Tax

Most employers must report and pay unemployment tax to the state unemployment agency. A few states also require unemployment tax withholding.

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OSHA Regulations

Per OSHA, employers must adhere to applicable health and safety standards, including providing a safe workplace and reporting injuries and illnesses. 

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State Workers' Compensation Laws

Whether employers must carry workers’ compensation depends on various factors, including the employer’s state, industry, and business structure.

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State Laws on Employee Leave

Some states have mandated employee leave (beyond the federal FMLA), such as paid sick leave, paid family leave, and parental leave.   

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